REGISTRATION TERMS AND CONDITIONS
Event Name and Dates: ANZVS Biennial Scientific Conference and Education Day 2026
Host: Australian and New Zealand Vulvovaginal Society
Event Organiser: Iceberg Events
1. Registration & Payment
1.1 Registration fees are quoted in Australian Dollars (AUD) and include GST unless otherwise stated.
1.2 A registration is not confirmed until full payment is received.
1.3 Payment options include credit card or direct deposit (7-day payment terms) up until 14 days prior to the event. After which time, only credit card payments can be made.
1.4 If you are paying by credit card your statement will display as a transaction with Iceberg Events. Prior to October 2026, a 2.2% surcharge applies to credit card transactions.
1.5 By completing your registration, you confirm your attendance at the event and accept these Terms & Conditions.
1.6 Failure to attend the event does not constitute a cancellation and no refunds will be provided for non-attendance.
1.7 To be eligible for member registration rates, delegates must hold a current membership at the time of the conference. Should a membership expire prior to the event date and not be renewed, the delegate will be invoiced for the difference between the applicable member and non-member registration fees.
2. Cancellations & substitutions
Registration
2.1 All cancellations must be submitted in writing to Iceberg Events.
2.2 Cancellations received more than 21 days prior to the event will be refunded less a $100 administration fee.
2.3 Cancellations 21 days or less before the event are not refundable, but a substitute delegate may attend in your place, if advised in writing.
2.4 Transfer of registration between events is not permitted.
3. Accommodation
3.1 Accommodation is not included in the registration fee.
3.2 Discounted accommodation room block rates may be available via the event registration form or through Iceberg Events.
3.3 All accommodation changes or cancellations must be made in writing to Iceberg Events and are subject to hotel group booking terms and conditions. Please do not contact hotels directly.
3.4 If full payment for accommodation is not received 30 days prior to the event, bookings may be released by the organiser.
3.5 Cancellations made 30 days or more before the event may be refunded subject to hotel group booking policies.
3.6 No refunds are provided for cancellations received less than 30 days before the event; however, you may substitute another guest.
4. Program changes
4.1 The Organisers reserve the right to amend the program, speakers, venues, dates, times, and advertised features at any time without notice if circumstances require.
4.2 Any changes will be communicated via email or on the event app and/or website where possible.
4.3 The Hosts or Organisers are not responsible for any costs incurred by delegates as a result of program changes.
5. Insurance & health
5.1 Delegates are strongly advised to obtain comprehensive travel, health, and personal insurance before attending.
5.2 To the extent permitted by law, the Organisers and Host accept no responsibility for personal injury, illness, loss, or damage to property before, during, or after the event.
6. Privacy
6.1 The personal information you provide is used to process your registration and manage your participation.
6.2 By registering, you consent to the collection and use of your information in accordance with the Organiser’s Privacy Policy.
6.3 Your contact details may be shared with official event partners only where necessary to deliver event features.
6.4 Exhibitors may have access to name badge scanning software that enables them to ‘scan’ your name badge to obtain your details (name, company, position). The event Host is not responsible for the subsequent use, disclosure or other handling of your personal information by any exhibitor. Delegates can select their privacy preferences on the registration form.
7. Photography, video & recording
7.1 By attending, you acknowledge that you may be photographed or recorded.
7.2 Delegates agree the event Host may use such images and recordings for promotional and/or media-related purposes without further consent or compensation.
7.3 Delegates who do not wish to be photographed should advise the Organisers in writing prior to the event.
8. Conduct & safety
8.1 Delegates agree to follow all venue rules, directions from Organisers, and any applicable health and safety laws or guidelines.
8.2 Event attendees are expected to behave respectfully and professionally at all times. This includes showing respect to fellow attendees, speakers, exhibitors, staff, and venue personnel. The venue staff, Organisers, or Host reserve the right to refuse entry to, remove, or deny continued participation of any delegate whose conduct is deemed inappropriate or disruptive, without refund.
9. Liability
9.1 To the fullest extent permitted by law, the Organisers, Host, and partners disclaim liability for any indirect, special, or consequential loss arising from participation in the event.
9.2 Nothing in these Terms & Conditions excludes, restricts, or modifies any consumer guarantees, rights, or remedies conferred by the Australian Consumer Law or any other applicable law that cannot be excluded.
10. Event cancellation, postponement, relocation, or health emergencies
10.1 The Organisers will not be liable for any delay, cancellation, or change to the event resulting from circumstances beyond their reasonable control, including but not limited to acts of God, natural disasters, pandemics, government restrictions, industrial action, war, terrorism, or failure of venues or suppliers (‘Force Majeure Event’). In the event of a Force Majeure Event, the Organisers reserve the right to modify the event format, postpone, relocate, or cancel the event. Where possible, delegates will be offered alternative arrangements (such as virtual attendance or transfer to a future event). Refunds, if applicable, will be determined at the discretion of the Organisers and processed within a reasonable timeframe.
11. Acceptance of terms
11.1 By registering for ANZVS Biennial Scientific Conference and Education Day 2026, delegates agree to abide by all terms outlined above.